QC Entry

This option allows to enter Quality Control details against a Goods Receipt Note except that of Cutting GRN. IMMS provides a wide selection criteria to choose a particular GRN.

Please note that Quality Control data can be entered as per following conditions -

• GRNs that have been authorized.
• Only those Items belonging to a GRN will be considered that have 'QC Reqd' flag set as 'On' for the Operation through Process Sheet Master - Entry option of Materials Module.

IMMS allows to maintain Accepted and Rejected quantities of the material.

Vendor Rejection Notes can be raised for rejected material.  

Apart from maintaining the QC related quantities, this option also stores the observations related to the QC Parameters of an Item.

A list of already existing QC details will be displayed as follows -

Search:

Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.

Filter By:

IMMS provides the facility to filter the records on the basis of their status. Click on the field and select either 'All', 'Authorized' or 'Pending for Authorization'. Selecting 'All' will display all records, authorized as well as unauthorized. Selecting 'Authorized' will display only authorized records. Selecting 'Pending for Authorization' will display only those records that are yet to be authorized.

Once QC has been entered, whether it is compulsory to authorize it or not depends upon the setting of a flag.

Once QC is entered, it may or may not need to be authorized.   Authorization of QC is a flag driven option. Therefore its availability depends upon the setting of the 'Authorization Required' flag through Document Control Master option in Administrator Tools Module. Read more...   If the flag is set as 'On', it becomes compulsory to authorize QC. Once Authorized, a QC document can neither be edited nor deleted. To authorize a particular QC, select the corresponding record by clicking on the small white check box. You can de-select the record by clicking on the same box again. You can select multiple records in the same way. Once done, click on the button to finally authorize the selected records.   If the flag is set as 'Off', it is not compulsory to authorize QC document. They will be authorized automatically by the system as soon as they are generated. Thereafter, a QC document can neither be edited nor deleted

QC details can be added, edited, deleted and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.

To 'Add' QC details, click on the button and to 'Edit', click on the icon on its corresponding record. Click on the icon to delete a particular QC detail. To view details of a particular QC detail, <DoubleClick> on that record. As a result, following screen will be displayed -

Click for Example

Since the Black Saddle has 'QC Reqd' flag set as 'Y' for the Operation in its Process Sheet, we need to enter the QC related details after receiving it from the Sub contractor. Only then, the quantity of the Black Saddle received will be updated in the stock. The received quantity can now be allocated for the SJO through 'Allocation/WO Creation' option of Planning Module and issued to the Shop Floor through

'Issue to Shop Floor' option of Stores and Inventory Module.

Screen Layout of QC Details

Field Description of QC Details

QC Details

Specify the QC details as follows -

Year:

Denotes the year of QC.

In case of 'Add', and 'Edit', the current financial year will be displayed by default. You can not change it.

In case of 'View', financial year will be displayed automatically for the selected record. It can not be changed.

Group:

Denotes the Group of the QC.

 

While 'Adding', please note that the Group which has been specified as default for the selected financial year through Document Control Master option in Administrator Toolswill be displayed automatically.

 

You can change it by clicking on the field to access a list of already defined QC Groups for the entered Year though Document Control Master option in Administrator Tools Module. Select your desired Group from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Group.

In case of 'View' and 'Edit', Group will be displayed automatically for the selected record. It can not be changed.

Site:

Denotes the Site of the QC.

 

While 'Adding', the Site if any specified with the selected Group will be displayed automatically.

 

Click on the field to access a list of already defined Sites. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site.

 

Read more about Site...

 

Please note that the Site(s) will be displayed/accepted as per the following conditions - In case the 'Site Required?' flag is 'On' through Document Control Master option in Administrator Tools Module, then only those Sites will be displayed which have been linked with the selected Year and QC Group. In case the 'Site Required' flag is 'Off', then all the Sites that have been defined for the current Company through Site Master option of Administrator Tools Module will be displayed.

In case of 'View' and 'Edit', Site will be displayed automatically for the selected record. It can not be changed.

Number:

(Type : Alphanumeric, Length : 6)

 

While 'Adding', QC Number is either generated automatically or entered manually by the user.

 

Generation of QC Number is a flag driven option and depends upon the setting of flag 'Auto Number Generate Required' through Document Control Master option in Administrator Tools Module. Click here to read more about the flag...   If the flag is 'On', a new QC Number will be automatically generated by the system and incremented by one for current financial year.   If the flag is 'Off', the User can enter a unique QC Number manually. The system also ensures that the Number entered is a unique one.

In case of 'View' and 'Edit', Number will be displayed automatically for the selected record. It can not be changed.

Date:

Denotes the date of QC.

 

While 'Adding' a new QC, enter the Date of QC. By default today's date is displayed. It should fall between the current period start date and current period end date. Press <TAB>.

In case of 'View' and 'Edit', Date will be displayed automatically for the selected record. It can not be changed.

Screen Layout of GRN Details

Following grid will be displayed -

Field description of GRN Details

This section is divided into two parts - upper grid and lower grid. The upper grid displays GRNs and the lower grid displays the QC Parameters of an Item.

In case of 'Edit', and 'View' modes, the grid will display QC data as per the selected QC Number.

While 'Adding' a new QC, the grid will be populated with all the GRNs and their respective Parent Items as per the selection criteria specified by the user. Most of the fields are for your reference purpose. You can enter QC related data in the following fields -

Field Description of the grid -

Item Code:

Displays the Item that was received through the GRN for your information. It can not be changed.

 

Item Description:

Automatically displays the Description of the Item code.

 

GRN PUOM:

Displays the quantity of Parent Item received in Purchase Unit of Measurement for your reference purpose.

 

GRN IUOM:

Displays the quantity of Parent Item received in Internal Unit of Measurement for your reference purpose.

 

Pending QC PUOM:

Displays the quantity of Parent Item that is pending for QC in Purchase Unit of Measurement for your reference purpose. For the first time, this quantity will be displayed same as 'GRN PUOM'. For subsequent QC entries, this field will be automatically calculated and displayed as 'GRN PUOM' - 'Acc. PUOM' till now.

 

Pending QC IUOM:

Displays the quantity of Parent Item that is pending for QC in Internal Unit of Measurement for your reference purpose. For the first time, this quantity will be displayed same as 'GRN IUOM'. For subsequent QC entries, this field will be automatically calculated and displayed as 'GRN IUOM' - 'Acc. IUOM' till now.

Acc. IUOM:

(Type : Numeric, Length : 9.4)

Denotes the quantity of Parent Item that has been accepted in IUOM.

 

Click on the field. Now enter the quantity of Parent Item that has been accepted. Please note that the total quantity entered (Acc. IUOM + Rej due to TP IUOM + Rej due to Raw Material IUOM) should not be more than 'Pnd QC IUOM'. Press <TAB>.

 

Acc PUOM:

This field will automatically convert the Accepted QC quantity ('Acc IUOM') entered in Internal Unit of Measurement into Purchase Unit of Measurement by multiplying it with conversion factor mentioned in 'Conv PUOM' field of the same grid.

 

Rej. due to TP IUOM:

(Type : Numeric, Length : 9.4)

Denotes the quantity of Parent Item that has been rejected due to the third party in IUOM.

 

Click on the field. Now enter the quantity of Parent Item that has been rejected due to the third party. Please note that the total quantity entered (Acc. IUOM + Rej due to TP IUOM + Rej due to Raw Material IUOM) should not be more than 'Pnd QC IUOM'. Press <TAB>.

 

Rej. due to TP PUOM:

This field will automatically convert the Rejected QC quantity ('Rej due to TP IUOM') entered in Internal Unit of Measurement into Purchase Unit of Measurement by multiplying it with conversion factor mentioned in 'Conv PUOM' field of the same grid.

 

Rej. due to Raw Material IUOM:

(Type : Numeric, Length : 9.4)

Denotes the quantity of Parent Item rejected due to rejected Raw Material in IUOM.

 

Click on the field. Now enter the quantity of Parent Item that has been rejected due to Raw Material. Please note that the total quantity entered (Acc. IUOM + Rej due to TP IUOM + Rej due to Raw Material IUOM) should not be more than 'Pnd QC IUOM'. Press <TAB>.

 

Next, a grid will be displayed to specify the Child Item due to which the Parent Item had to be rejected -

In case of 'Add' mode, this grid will be displayed empty.

 

Whereas in case of 'Edit', and 'View' modes, this grid will display the Child Item as per the received Parent Item.

 

Field Description of the grid -

Child Item Code:

Denotes the rejected Child Item due to which the Parent Item had to be rejected during Work Order execution.

 

Click on the icon of the field to access a list of Child Items required to manufacture the Parent Item specified through Work Order Maintenance (Required Item Details tab) option of Planning Module. Select your desired Child Item from the list by scrolling down to it and click on 'Continue' butto. Alternatively you can also enter the Item Code. Press <TAB>.

Item Name:

Name of the selected Child Item Code will be displayed automatically.

Operation Code:

Displays the Code of the Operation performed on the Child Items for your information. It can not be changed.

Pending Issue Qty:

Automatically displays the quantity of Child Item that is still pending to be issued for your information. It can not be changed.

Child Rej Qty:

Denotes the quantity of Child Item that was rejected.

 

Click on the field. Now enter the quantity of Child Item that was rejected. It can not be more than the 'Pending Issue Qty'. Press <TAB>.

IUOM:

Automatically displays the Internal Unit of Measurement of the Child Item for your information. It can not be changed.

Rej. due to Raw Material PUOM:

This field will automatically convert the Rejected QC quantity ('Rej due to Raw Material IUOM') entered in Internal Unit of Measurement into Purchase Unit of Measurement by multiplying it with conversion factor mentioned in 'Conv PUOM' field of the same grid.

 

Rework IUOM:

(Type : Numeric, Length : 9.4)

Denotes the quantity of Parent Item that needs to be worked on again in IUOM.

 

Enter the quantity of Parent Item that has to be reworked on. Please note that the total quantity entered ((Accepted Qty + Rejection due to TP + Rejection due to RM + Rework Qty) should not be more than 'GRN Qty Pending for QC IUOM'. Press <TAB>.

 

Rework PUOM:

This field will automatically convert the Rework quantity ('Rework IUOM') entered in Internal Unit of Measurement into Purchase Unit of Measurement by multiplying it with conversion factor mentioned in 'Conv PUOM' field of the same grid.

Reason Code:

Specify the Reason of rejection or rework in case some quantity was rejected or reworked. Otherwise the field will remain disabled.

 

Click on the field to access a list of Reasons  already defined through Codes Master Entry (Code Type = 'RJ') option in Administrator Tools Module. Select your desired Reason from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Reason Code. Press <TAB>.

 

Remarks:

Click on the field. Now enter Remarks if any related to the Item.

Item QC Parameter

The lower grid maintains observations related to the QC Parameters of an Item once Accepted / Rejected Quantity has been entered.

A grid containing a list of QC Parameters and their details for the current Item and Operation specified through In-Process QC Parameter for Process Sheet option will be displayed as follows -

Field Description of the Grid -

Observation:

(Type : Alphanumeric, Length : 255)

Click on the field. Now enter the Observation related to the QC Parameter of the Operation performed on the Item.

 

Observation Value:

(Type : Numeric, Length : 9.4)

Click on the field. Now enter the Observation Value related to the QC Parameter of the Operation performed on the Item.

Click on button to continue.

Screen Layout of Attachment Details

Field Description of Attachment Detail

You can attach various files related to the QC in this section.

Click on to select the files or images. As a result, Windows Explorer will open to select the files from their respective paths. You can also drag the files from the Windows Explorer and drop them to this section. The File will be displayed in the list below. IMMS allows to select following type of files-

• *xlsx
• *pdf
• *jpg
• *jpeg
• *png
• *.doc
• *docx
• *jpg
• *xls

A list of Files will be displayed as follows-

While 'Adding' a new QC, this list will be empty.

In case of 'View', this list will display all the attached Files for the selected QC Number.

Field Description of the list-

Action:

To view a particular File, click on icon of its record.

To delete a File , click on the icon of its record.

 

Sr, No.:

Denotes the sequential number of the File.

 

File Name:

Denotes the name of the attached File.

 

File Path:

Denotes the path of the attached File.

 

File Size:

Denotes the size of the attached File.

 

Mode:

Denotes the Mode by which the Document has to be sent.

 

Click on the box. Select 'Mail', 'Post' or 'Both' from the given list.

 

Document Type:

Denotes the Type of Document.

 

Click on the box. Select the appropriate option from the given list.

 

Document No:

Click on the box. Enter the number of the Document.

 

Document Revision No:

Click on the box. Enter the Revision Number of the Document.

 

Created By:

Denotes the name of the person who has created the Document.

 

Created Date:

Denotes the date when the Document was created.